Job Summary

We are looking for a highly organized and detail-oriented Purchasing Admin to support our Purchasing team and ensure smooth day-to-day operations. The ideal candidate will be responsible for managing documentation, coordinating with internal departments, and assisting in customer service activities. This role plays a crucial part in optimizing purchasing efficiency, maintaining accurate records, and ensuring seamless communication between clients and the Purchasing team.

Key Responsibilities

• Assist Purchasing team on administrative task that includes the following:
  • Name transfer and payment 
  • Ensuring that the Vehicle Ownership Process and name transfers to iMotorbike with financing parties are followed up and executed
• Tracking that name transfers are progressing and completed
• Document processing and safe keeping (Scanning, Digitizing and Filing)
• Data entry and update on CRM (admin.imotorbike.com) and appropriate spreadsheets
• Providing supportive reporting to the purchasing leadership
• General administrative duties as and when required.

• Key Expectations to be Successful in this role:
  • Purchasing Administrative Support
    • Efficient Name Transfer & Payment Processing – Ensure timely and accurate execution of name transfers and payment processes.
    • Vehicle Ownership Process & Financing Party Coordination – Diligently follow up and execute name transfers to iMotorbike in collaboration with financing partners.
  • Tracking & Monitoring Name Transfers – Maintain oversight of ongoing name transfer processes, ensuring all transactions are progressing and completed without delays.
  • Document Management & Compliance – Ensure all documents are properly scanned, digitized, filed, and stored securely for easy retrieval.
  • CRM & Data Entry Accuracy – Maintain up-to-date and accurate records on CRM (admin.imotorbike.com) and relevant tracking spreadsheets.
• Reporting & Administrative Support
  • Supportive Reporting to Purchasing Leadership – Provide relevant data insights and reports to support decision-making processes within the purchasing team.
  • Timely & Organized Administrative Duties – Assist in general administrative tasks as required, ensuring smooth daily operations.

Requirements & Qualifications

• Proven experience in a Purchasing Admin, Purchasing Support, or Administrative role.
• Strong organizational and multitasking skills with high attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and CRM software.
• Excellent communication and interpersonal skills.
• Ability to work independently and in a team environment.
• Strong problem-solving skills and a proactive attitude.
• Prior experience in the automotive, e-commerce, or related industry is a plus.

Why Join Us?

• Be part of a fast-growing and innovative platform in the motorbike industry.
• Work in a creative and dynamic environment.
• Opportunities to experiment with new content ideas and digital trends.
• Career growth and professional development opportunities.